Purpose
To define, establish and implement policies that provide the Ihsan’s rules and regulations regarding requesting a new or a replacement key to the building or any of its rooms.
Policies
1) Definition of Key Levels:
The following are the various levels of keys:
a) Standard Key: Operates an individual lock for a specific office or a door.
b) Building Entrance key: Operates building entrances only.
c) Program Master: Operates multiple doors within an individual program area.
d) Building Master: Operates all door locks in the entire building.
e) Mosque keypad number: A keypad is installed with the key to the mosque area.
2) Responsibility:
Receipt of a key carries implied responsibility. You agree to be responsible for the building when you open it. The facility is a home for all of us and by having your own key you are accepting considerable responsibility. If you do not need a key, do not carry one.
The following is a list of rules that must be followed by all key holders.
· Every key holder must have a signed policy form on file. You need to submit that only once.
· Use the key for the purpose you obtained it for.
· Carrying a key does not mean you should use the building. You must reserve the room you intend to use by following the room reservation policy.
· By possessing a key, the key holder agrees not to compromise the security of any area or building and further agrees to secure each door upon leaving the area.
· There should be no duplication of a key or request for an unauthorized duplication of a key.
· The key is a personal responsibility and cannot be transferred. If you no longer need the key, do not give it to someone else. Please return it to the facility manager instead.
· If you are traveling for a long periods of time, please return the key to the facility manager.
· If your key is found with someone else, it will be taken back and you will not be able to carry personal key again.
· No person shall replace without permission, damage, tamper with or vandalize any lock or security device.
3) Process:
a. Submit a signed policy form to the facility manager
b. Please submit the key request form to the facility manager
c. The facility manager will review the application for completion
d. Each application will be reviewed during the weekly building committee meeting for approval
e. The turnaround time could take up to 10 business days, so please plan accordingly